- Coffee Breaks
- Beverage Service
- The Fine Print
The Fine Print
All prices are subject to change & will be confirmed no more than sixty days prior to the event.
Fairmont Banff Springs is proud to partner with PSAV Presentation Services throughout our entire hotel. Please visit http://partner.psav.com or contact 403-762-1740.
All live or recorded entertainment is subject to a RESOUND Charge and a SOCAN (Society of Composers, Authors and Music Publishers of Canada) charge, which is automatically applied to function invoices. Please speak with your Conference Services Manager for applicable fees.
A minimum sale of $400 per bar, per hour are required or a labour charge of $120 per bar will be applied.
BOXES / PACKAGES / STORAGE
Please coordinate all shipping to the hotel to arrive no more than 3 days prior to your event. The Hotel is not responsible for damage to or loss of any articles left on the premises, prior, during or following an event. All shipped materials should be labeled with the hotel’s shipping form supplied by your Conference Services or Catering Manager.
Bands and DJs are not permitted to play above 85 decibels.
The contract holder will be responsible for any incurred damage(s) by outside vendors. It is required that all vendors are in suitable attire and maintain a professional image while on property. All items must be picked up immediately following the event unless alternate arrangements have been made.
Requests for additional staff will incur a labour charge of $40 per hour, per person with a 3 hour minimum charge.
In order to ensure the success of your function, it is necessary that the Hotel be notified of the exact number of guests attending a function a minimum of 5 days prior to the event. This will be considered the minimum guarantee. If no guarantee is received by the required date, the contracted number of guests will be applicable or the actual number of guests in attendance should this number be greater than the contracted number. Should the number of guests attending the functions differ greatly from the original number quoted, Fairmont Banff Springs reserves the right to provide an alternative function room that will more appropriately accommodate the group’s size.
In order for us to ensure the availability of all chosen items, your menu selections are required two weeks prior to the function date. To ensure that all catering requirements stipulated are confirmed by both parties, we ask the client to sign a copy of the Banquet Event Orders and return copies to the Conference Services and Catering office a minimum of 7 days prior to the event.
OUTSIDE FOOD AND BEVERAGE
No outside food and beverage will be permitted into the Hotel by patrons, vendors or guests, without special permission from the Hotel prior to the event. The Hotel reserves the right to charge for this service.
NOTE: Wedding cakes are the only exception. Fairmont Banff Springs is not responsible for damages to, or loss of, any articles left in the hotel prior to, during, and following any function by the client and / or delegates. Fairmont Banff Springs reserves the right to inspect and control all private function rooms. Liability for damages will be assessed accordingly. Fairmont Banff Springs further reserves the right to require security should conditions warrant justified cause, for 18 either or both parties contracting said functions.
All food & beverage prices are subject to a mandatory 20% surcharge of which 67% of the surcharge is a gratuity that is distributed to the Hotel’s servers and, as appropriate other staff. The remaining 33% of the surcharge is retained and not distributed as a tip or gratuity to the Hotel employees) by the hotel. All prices are in Canadian dollars. Menu items may contain nut by products. Please advise your Conference Service Manager of any allergies.
Vegan: V | Vegetarian: VG | Nut Free: NF | Gluten Free: GF | Dairy Free: DF | Contains Dairy: D
Vegetarian (VEG) | Vegan (V) | Gluten-Free (GF) | Dairy-Free (DF) | Nut-Free (NF) | Contains Nuts (N) | Contains Dairy (D) | Kosher (K) | Halal (H)